Job Ad

• Located in Melbourne CBD
• 3 days a week, part time position (Tue, Wed & Thur)
• Fantastic leave policies (including a day off for your birthday!)

About us:

At Knight Frank we’re passionate about property, but it takes more than passion to make us the world’s most successful privately-owned property agency and consultancy.

With a 125-year heritage, we are part of a global property powerhouse dedicated to providing our clients the best advice across commercial and residential property transactional and advisory services.

We champion a diverse and inclusive workplace, where people are encouraged to bring their whole selves to work and are proud to not only be the real estate industry’s first WORK180 endorsed employer but also recently being recognised as the Top 101 Workplaces for Women in 2023 by WORK180.

The role:

We have an exciting opportunity for a proactive and experienced Department Coordinator to contribute to the success of our leasing business.  Highly organised and dedicated, you will provide administrative support to a team of professionals who are driven to get the best results from each day. 

Key responsibilities:

• Preparing and managing Leasing campaigns from start to finish (including organising marketing quotes, creating & booking applicable advertising etc.)
• Design and implementation of E-marketing processes, and coordination of mail outs
• Draft, review and prepare correspondence, presentations and other documentation
• Maintaining property web advertising
• Managing the Client Relationship Management database
• Preparing property submissions (including designing and formatting etc.), proposals, e-brochures and other marketing collateral (LinkedIn, signboards and newspaper ads etc) using Indesign and company branded templates in MS Word and PowerPoint
• Receipting deposits received and organising transfers of monies with the Trust accounts department
• Managing property marketing funds for individual campaigns
• Coordinate team meetings including circulating invitations, preparing agendas, and taking minutes
• General administrative support to the team including reception cover
• Preparing invoices, expense claims and assisting with department budgeting
• Assisting agents with contractual documentation

Who are we looking for?

With a flexible attitude, and resilience, you will be comfortable managing multiple deadlines and contributing to the success of the team.

To be successful in this position you must be able to demonstrate experience in a similar role; experience in the property industry is ideal.  Your skills and attributes will include:

• Intermediate to Advanced MS Office
• Intermediate to Advanced Adobe Indesign
• Strong organisational and prioritisation skills
• Excellent written and verbal communication skills
• Self-directed and the ability to take ownership of your work
• Strong attention to detail; and
• Client-focused and responsive

What’s in it for you?

• Competitive remuneration package
• Flexible working arrangements designed to suit individual circumstances and family needs
• A generous 16-week parental scheme plus superannuation for a full 12 months
• Birthday and study leave
• Swap around a public holiday for a cultural swap day!
• Two Wellness Days to allow you to focus on your own physical and or mental wellbeing
• A workplace where you can access 2 weeks additional leave each year so you can take that extra break with family or friends
• We applaud your need to give back to the community and give you 2 paid volunteer days each year to support one of our-affiliated charities
• Our reward platform “The Vault” which gives you access to a great range of discounts at popular retailers and supermarkets as well as lifestyle benefits and corporate discounts
• Because life can throw the unexpected at us, we help subsidise private health insurance excess, if you or an immediate family member requires hospitalisation
• Plus, so much more!

Join a team where individual uniqueness is celebrated, contribution is rewarded, and voices are respected and heard. A place where everyone has the chance to perform at their best.

Not the perfect fit? Apply anyway. You might have something we didn’t realise we needed!

Applicants with Australian working rights need only apply. No Agencies please.

Please note, if you are successful in securing a role, you will be subject to police checks as part of our standard recruitment process