Contract Coordinator Facility Services

Date Posted: 27 Mar 2024
Views: 82 | | Applications:

Location: Geelong, VIC, AU

Company: CSIRO

Acknowledgement of Country

CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation

Child safety

CSIRO is committed to the safety and wellbeing of all children and young people involved in our activities and programs. View our Child Safe Policy.

The opportunity

  • ​​​​​​Join CSIRO - Australia's National Science and Innovation Agency
  • Procedure development & contract management
  • Supportive, flexible work environment 


Join CSIRO as our Contract Coordinator - Facility Services working within the CISRO Business Infrastructure Services (CBIS) Business Unit (BU). Collaborating closely with the Manager of Document and Compliance, you will be a key player in developing systems, processes and procedures that enhance our contract management and compliance framework across the Australian Centre for Disease Preparedness (ACDP) team.


You will lead the way in facilitating the seamless integration of CSIRO's finance and procurement solutions, directly impacting our operational success. Your work will involve refining contract management and compliance ensuring that our processes not only meet but exceed regulatory and contractual obligations, whilst minimising risk. 


Strong stakeholder relation skills will be crucial to succeeding as you engage in thoughtful consultation, employing existing frameworks and documentation to implement and improve local procedures tailored to ACDP's needs. 


Your duties will include:

  • Collaborate with the CBIS Manager Documentation & Compliance in developing systems, processes and procedures for contract management and compliance at ACDP.
  • Undertake activities to assess vendors and financial data to determine service categories that require a procurement process and a CSIRO Contract.
  • Undertake procurement and contracting processes for Request for Quote and Panel Procurements in consultation with the Contracts and Compliance team and in accordance with the Commonwealth Procurement Rules and CSIRO Policy. 
  • Leverage and influence internal and external stakeholder relationships to engage the ACDP team in their contract lifecycle management responsibilities and compliance management by way of effective communication, education, negotiation and issues management. 
  • Actively contribute to the registration of CBIS ACDP procurements on the Contracts and Compliance Pipeline.
  • Consult with the ACDP team to determine their needs, tailoring solutions to potentially conflicting requirements, taking personal responsibility for client satisfaction, and correcting problems promptly and in a constructive manner.
  • Monitor compliance with:
    • Legislative, OGTR and other governing authorities’ requirements. 
    • CSIRO procedures including Finance, Procurement, Health Safety & Environment (HSE) including contractor security clearances, inductions and similar activities that may have an impact on site and personnel operations, safety, and the environment. 


Location: Geelong, Australian Centre for Disease Preparedness (ACDP) preferred, but other Victorian CSIRO sites considered

Salary: AU$110,038 - AU$119,080 plus up to 15.4% superannuation

Tenure: Specified term till 30/06/2025

Reference: 96275


To be considered you will need:

  • Working knowledge of CSIRO’s procurement rules & processes, including arranging internal or external service providers, approvals, preparation and coordination of services contracts, technical details and the associated evaluation documents.
  • Demonstrated ability to work under general direction, accept responsibility and be accountable for procurement and contracting activities to ensure effective delivery of hard and soft services in accordance with relevant time, cost, quality, statutory and user satisfaction requirements.
  • Proven knowledge in procurement and contract management in an asset maintenance context across facilities or similar field in services procurement contract management.
  • Proven interpersonal skills including sound negotiation and written and oral communication skills and an ability to cultivate productive working relationships with internal and external stakeholders, and service providers.



  • High level proficiency with Microsoft Office suite and Adobe Pro DC.
  • Certificate IV in procurement and contracting for a public officer. 

For full details about this role please review the Position Description



Applications for this position are open to Australian Citizens only, appointment to this role is subject to provision of a national police check and may be subject to other security/medical/character requirements including Security Assessment/Microbiological Security Requirements for Personnel Working on the Australian Centre for Disease Preparedness (ACDP) Site. The Successful candidate will be required to obtain and maintain a Negative Vet Level 1 Australian Government Security Clearance. Existing higher clearances may be eligible to be maintained.


Flexible working arrangements

We work flexibly at CSIRO, offering a range of options for how, when and where you work. 


Diversity and inclusion

We are working hard to recruit people representing the diversity across our society, and ensure that all our people feel supported to do their best work and feel empowered to let their ideas flourish. 



At CSIRO Australia's national science agency, we solve the greatest challenges through innovative science and technology. We put the safety and wellbeing of our people above all else and earn trust everywhere because we only deal in facts. We collaborate widely and generously and deliver solutions with real impact. 

CSIRO is committed to values-based leadership to inspire performance and unlock the potential of our people.

Join us and start creating tomorrow today!


How to apply

Please apply on-line and provide a cover letter and CV that best demonstrate your motivation and ability to meet the requirements of this role.


Applications close

09 April 2024, 11:00pm AEDT

11:00 PM

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