Facilities Coordinator CBIS Tasmania

Date Posted: 5 Feb 2024

Location: Hobart, TAS, AU

Company: CSIRO

Acknowledgement of Country

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The Opportunity

  • Join CSIRO - Australia's National Science and Innovation Agency
  • Provide project delivery & facilities management functions
  • Flexible, supportive team with up to 15.4% Super


As the Facilities Coordinator you will coordinate the delivery of facilities maintenance services and daily operational activities, including the provision of efficient corrective and preventative maintenance work. This position holds responsibility for ensuring continuous improvements in workflow systems and processes, asset management, including effective asset monitoring, maintenance scheduling, reporting and rostered on-call support.


You will be working as part of the broader CSIRO Business Infrastructure Services (CBIS) Business unit (BU) Regional team, delivering high quality services and contributing to the establishment and refinement of effective strategies.


This role will see you providing support to Project Delivery and Facilities Management functions, to succeed you will require well developed stakeholder engagement and writing skills, plus the ability to work well in a team setting and be able to participate in an after-hours 'on-call' roster and emergency response requirements for sites in the respective area. 


Your duties will include:

  • Consult with clients to provide timely, responsive customer service and effective communications to achieve a high level of client satisfaction, addressing issues promptly and constructively, using sound judgement when dealing with ambiguity.
  • Supervise on-site delivery of work related to facilities management including repairs, maintenance, new installations and provision of soft services (including cleaning, security, grounds maintenance and waste management) using the CBIS works order management system (Corrigo). Co-ordinate and monitor works at all stages through to completion to achieve a high standard of service and as specified in contract documents. 
  • As the senior facilities team member for Tasmania, you will need to work autonomously at times and should have the experience and background to enable sound and informed decision making as required.
  • Assist with the coordination and delivery of minor works and other projects, including the drafting of Business Cases, Stakeholder Engagement, Risk Management, Procurement documentation, evaluation of tender and quotation responses, and assistance with the coordination of works delivery on site.
  • Operate security and access systems to maintain effective site security and oversee provision of security and access-control cards for staff and contractors in compliance with privacy requirements.
  • Provide and implement technical advice and operational expertise on equipment functionality and possible design alternatives, asset condition status and expected service delivery life, seasonal demands, preventative asset maintenance programs, and replacement priority work schedules.
  • In collaboration with the Minor Works Coordinator – CBIS TAS and/or State Manager – CBIS TAS, contribute to the development of facility operational and maintenance plans and budgets, coordinate the activities, monitor cash flows and report on site maintenance activities. This includes the establishment and monitoring of Programmed and Reactive Maintenance for which this position holder will be responsible.
  • Identify and advise of emerging risks (including regulatory and compliance issues) and threats in delivering asset management and the safe storage of hazardous materials.

Location: Hobart, TAS

Salary: AU$89,680 - AU$101,459 plus up to 15.4% superannuation

Tenure: Indefinite 

Reference: 95734


To be considered you will need:

  • Relevant work experience in the delivery of facility management services, for a diverse range of complex and highly serviced research and support facilities.
  • Proven effective interpersonal abilities, including sound negotiation and communication skills and an ability to cultivate productive working relationships with all stakeholders.
  • The ability to work efficiently with a diverse operational team of property professionals across several sites.
  • Sound knowledge of procurement processes, including arranging internal or external service providers, approvals, preparation and coordination of technical specifications for tender documents, tender and formal quotation procedures. This includes experience and a high level of proficiency in business writing.
  • Demonstrated ability to work under general direction, accept responsibility and take accountability for on-site service provision, including the coordination of trade and other services contractors to ensure delivery of hard and soft services.
  • Demonstrated knowledge/experience and appreciation of relevant procedures/protocols, compliance and statutory requirements associated with Federal, State and Local Government building and services codes, regulations and HSE requirements.
  • Proficient in the use of IT hardware including Computers, tablets and mobile phones and in the use of software including operating systems, web based and productivity applications (including email, calendar, word processing and spreadsheet). 
  • High level of verbal and written communication with strong report/correspondence writing skills. 
  • Hold or have the ability to obtain a Forklift Operators Licence
  • Able to participate in an after-hours ‘on call’ roster and emergency response requirements for the sites in the respective area.
  • Current motor vehicle license, and ability to travel when required to other sites, including interstate.



  • The ability to use software including Corrigo, SAP Ariba, BMS, Security and Maintenance Management software or similar applications.
  • Previous experience in Facilities Management to a science technology or research complex.


For full details about this role please review the Position Description



Applications for this position are open to Australian/New Zealand Citizens, Australian Permanent Residents. Appointment to this role is subject to provision of a national police check and may be subject to other security/medical/character requirements.


Flexible Working Arrangements

We work flexibly at CSIRO, offering a range of options for how, when and where you work. 


Diversity and Inclusion

We are working hard to recruit people representing the diversity across our society, and ensure that all our people feel supported to do their best work and feel empowered to let their ideas flourish. 



At CSIRO Australia's national science agency, we solve the greatest challenges through innovative science and technology. We put the safety and wellbeing of our people above all else and earn trust everywhere because we only deal in facts. We collaborate widely and generously and deliver solutions with real impact. 

CSIRO is committed to values-based leadership to inspire performance and unlock the potential of our people.

Join us and start creating tomorrow today!


How to Apply

Please apply on-line and provide a cover letter and CV that best demonstrate your motivation and ability to meet the requirements of this role.


Applications Close

18 February 2024, 11:00pm AEDT

11:00 PM

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