Location: Canberra, ACT, AU
Company: CSIRO
Acknowledgement of Country
CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation
Child Safety
CSIRO is committed to the safety and wellbeing of all children and young people involved in our activities and programs. View our Child Safe Policy.
The Opportunity
- A Part-time opportunity in a fantastic team!
- Contribute to a wide range of tasks & project work
- Provide support to the COO & senior stakeholders at CSIRO
If you are seeking an administrative role that allows you to contribute to high level and meaningful work, while maintaining your work life balance, then this is a great opportunity for you!
As the Administration Officer, you will provide proficient admin and secretarial support to the Chief Operating Officer and other senior stakeholders. Your experience coordinating a range of priorities and outstanding interpersonal skills will will be highly valued as you proactively work to ensure effective systems of work are established within the office of the COO. As time permits, you will also contribute to programs/projects as directed by the COO.
This is an exciting opportunity to be part of a broad range of valuable work as you work closely with the Executive Assistant to support the COO Office, and the broader Operations Group as required.
Your duties will include:
- Assisting in meeting set-up and arrangements including schedules of events, minute taking and preparation of papers and presentations, as required. Assisting the COO to ensure they are prepared for events and meetings with notes, briefs and papers as required.
- Arranging meetings and appointments on behalf of the COO or COO Office as required and managing domestic and overseas travel arrangements.
- Ensuring effective and timely administration of the COO Office and wider Operations group in accordance with policies and procedures, including reconciliation of the COO’s credit card, filing of email and other correspondence, and maintaining registers/logs (e.g., HSE Donesafe).
- Managing or contributing to administrative projects or issues as necessary, including assisting in set up of new programs, Boards and Steering Committees Chair by the COO), working closely with Directors and the Senior Executive Advisor.
- Drafting straightforward responses to incoming correspondence.
- Establishing and maintaining electronic document management systems in accordance with CSIRO's record management standards.
Location: CSIRO Site Black Mountain, ACT
Salary: AU $68,148 - $86,733 per annum (pro-rata for part-time) plus up to 15.4% superannuation
Tenure: Specified term of 2 years, Part-time hours
Reference: 95252
To be considered you will need:
- Relevant certificate/diploma and/or equivalent relevant work experience providing high level administrative support.
- Excellent interpersonal skills demonstrated by extensive experience establishing and maintaining positive internal and external stakeholder relationships.
- Demonstrated experience in providing executive assistance to a Senior Manager or an Executive in a fast paced and complex environment.
- Strong organisational skills with the ability to prioritise demands, proactively resolve and/or escalate matters so they are managed in a timely manner.
- The ability to work effectively in a team environment by collaborating with internal and external stakeholders, as well as sharing resources to accomplish objectives.
- Demonstrated proficiency in Microsoft applications including Word, Excel, PowerPoint, Outlook, SAP, and the use of Compass to manage workflow processes and on-line transactions.
For full details about this role please review the Position Description
Eligibility
Applications for this position are open to Australian/New Zealand Citizens and Australian Permanent Residents. Appointment to this role is subject to provision of a national police check and may be subject to other security/medical/character requirements.
Flexible Working Arrangements
We work flexibly at CSIRO, offering a range of options for how, when and where you work.
Diversity and Inclusion
We are working hard to recruit people representing the diversity across our society, and ensure that all our people feel supported to do their best work and feel empowered to let their ideas flourish.
About CSIRO
At CSIRO Australia's national science agency, we solve the greatest challenges through innovative science and technology. We put the safety and wellbeing of our people above all else and earn trust everywhere because we only deal in facts. We collaborate widely and generously and deliver solutions with real impact.
CSIRO is committed to values-based leadership to inspire performance and unlock the potential of our people.
CSIRO is committed to the safety and wellbeing of all children and young people involved in our activities and programs, whether we are undertaking research, engaging with the public or nurturing future scientists in person or online. Source – CSIRO Child Safe policy 2023
Join us and start creating tomorrow today!
How to Apply
Please apply on-line and provide a cover letter and CV that best demonstrate your motivation and ability to meet the requirements of this role.
Applications Close
6 December 2023, 11:00pm AEDT